Wednesday, July 3, 2024

2024 Community Business/Nonprofit Exhibitor Application

This form is for Community Business vendors and nonprofits only. If you are a food vendor, you need to fill out the Food Vendor forms.

Business or Nonprofit Organization Name *

First Name *

Last Name *

Address *

City *

State *

Zip *

Phone

Cell (for the person who will be on-site at event) *

Email Address * 🛈

Website (if applicable)

Any special booth location requests or other info that we should know?

BOOTH PRICING

BOOTHS & PRICING *

1 Business booth - 10' x 10' ($300)

2 Business booths - 10' x 20' ($600)

1 Nonprofit Org booth - 10' x 10' ($100)

2 Nonprofit Org booths - 10' x 10' ($200)

I'm a Sponsor - my booth fee is included in my sponsorship

Nonprofit organizations must provide copy of IRS Letter of Determination as proof of nonprofit status.

Describe products to be sold or items to be displayed or your overall purpose for your booth: *

ATTACHMENTS

ATTACHMENTS TO UPLOAD

Please upload the documents requested below now, or you can email them in after you have been accepted. Max size of upload is 100 MB total.

To upload, click Choose File

Please attached the following items:

Insurance

Insurance - Certificate of Additional Insured:
Certificate Naming Foothills Park & Recreation District,
Certificate should have the following certificate holder address as:
Foothills Park & Recreation District, 6612 S. Ward Street, Littleton CO 80127 *

Will attach now

Will send after acceptance

Insurance - Certificate of Additional Insured: Naming Foothills Park & Recreation District

Non-Profit Status Proof

IRS Letter of Determination:
Must provide a copy of your organization's IRS Letter of Determination - in the same name as the organization for which you are applying with. *

Will attach now

Will send after acceptance

Not Applicable

IRS Letter of Determination

EXHIBITOR AGREEMENT

The Community Business/Nonprofit Exhibitor hereby agrees to the following terms and conditions:

Each exhibitor must return this completed application and signed agreement with required fee. Event organizers will assign each exhibitor a booth space. No electricity, ice, water or any other utilities or tables, chairs, canopies or other amenities will be provided.
Exhibitors must conduct their business within the confines of their assigned space. No exhibitor may leave their booth space to solicit or distribute information or products in Clement Park. This is strictly enforced! Event organizers reserve the right to restrict exhibitors with respect to methods of operation and display materials if, for any reason an exhibitor’s booth or its contents is deemed inappropriate. If this occurs, exhibitor will be removed from the park.
Event organizers reserve the right to limit the number of exhibitors providing similar type products or services. Event organizers will be spot-checking exhibitors to ensure that they are conducting business as it is presented on this application. You may be asked to leave immediately if your items for sale are not representative of what you stated in this application. Event organizers also reserve the right to remove exhibitors from the event for disrupting the authority of event organizers.
Foothills Park & Recreation District is not responsible for damage or loss of exhibitor property. Exhibitors must have proper business insurance.
Cancellation/Refund Policy: No refunds will be given due to inclement weather. If vendor notifies FHPRD by June 1, 2024 of their cancellation, a refund (less a $50 processing fee) will be made. If notice is given after June 1, 2024, no refund will be given. If event organizer cancels the event for any reason, a full refund will be issued to exhibitor.
If the terms of this agreement are violated, the Exhibitor agrees that event organizers may immediately revoke all of the rights of the Exhibitor, their agents and their employees to booth space without refund or financial remuneration.
Exhibitor agrees to hold harmless and indemnify Foothills Park & Recreation District and Current Events LLC, and any of their directors, officers, members, agents volunteers, exhibitors or the owners of any festival related property from and against any and all liabilities, costs, damages, expenses and attorney’s fee resulting from or attributable to any and all acts and/or omissions of Exhibitor, its directors, officers, employees, agents, volunteers, exhibitors or the owners of any festival related property associated with Exhibitor’s booth and the booth’s operations and agree to be part of no legal action of any kind against any of them.
Exhibitor represents that all information provided in this application is true and correct, that they have read and understand all policies and procedures outlined in this application. It is agreed that no other agreement shall be binding upon the parties unless in writing and signed by an authorized representative of Foothills Park & Recreation District.

First Name *

Last Name *

Title *

PAYMENT INFORMATION

Current Total:

$0.00

Acceptable forms of payment include check or credit card.

To pay with credit card, click the payment link on the next screen.

To pay with check, click the button on the next screen.

Click the NEXT button below to submit your registration form. YOU MUST CONTINUE BEYOND THIS PAGE FOR YOUR APPLICATION TO BE SUBMITTED TO THE EVENT OFFICE. If you quit now, your application will not be submitted!