TERMS & GUIDELINES FOR THE TOWN FAIR

All types of vendors are encouraged to apply to participate in The Town Fair. We reserve the right to decline the application of a vendor for any reason.PHWMBA reserves the right to limit the number of vendors in certain categories that may include jewelry, clothing, home services, or political candidates/causes to ensure a wide variety of exhibitors. If you are not notified otherwise and your payment is accepted, you are considered accepted to the fair. If your application is not accepted (your category may be filled, for example), you will be contacted and the online payment will be returned along with an explanation. PHWMBA and the management team reserves the right to decline the participation of any individual, business or group.  On or about June 15th, you will receive a vendor space assignment with all necessary information for The Town Fair.  Food vendors must have and display required permits.  Submission of your application acknowledges your acceptance and understanding of the requirements and restrictions for all vendors, as listed here as well as acknowledgement of additional requirements stated below of this application.The Town Fair will be held rain or shine,except in the case of extreme conditions. There is no rain date for this event at this time. Once your application and payment is accepted there will be no refunds.   

Crafters/Homebased Businesses/Direct Sales reps may use THIS FORM for the insurance requirement.  We recommend sending this along with your registration by uploading it at the UPLOAD section above--so you don't forget.  Vendors cannot participate without their insurance certificate (for those who carry General Liability policies) or this waiver. 

The following are additional rules and restrictions to which you are subject as a vendor at this event. You will receive another copy of these guidelines with your Vendor Space Assignment Notice.

• You are required to provide a copy of a “certificate of insurance” for liability coverage and must add the Perry Hall/White Marsh Business Association as additional insureds/certificate holders for this event. Generally, a call to your insurance company to add this information will not result in additional expense. Please have your insurance company mail the document to our P.O. Box 117, White Marsh, MD 21162, or email it to: contact@thetownfair.net . If this is not received before June 15th, you will not be allowed to participate the day of the event. Crafters may submit our insurance waiver/indemnity agreement.  A link is found at the bottom of the website VENDOR page, or you can click HEREto print the form.  Food vendors must obtain and display required permits. This includes necessary 1-day event permits issued by the Baltimore County Health Dept.for food vendors or edible samples. Baltimore County requirements can be found HERE.  If you have questions, concerns or problems fulfilling this requirement, please contact Lynn Richardson at 410-493-4984 or email contact@thetownfair.net

• Fair hours are 10am - 3pm at 4601 block of Ebenezer Road in Nottingham, MD 21236. Location is in front of Perry Hall High School on the street. Vehicles WILL NOT be allowed back onto the fair area until 3PM-no exceptions. While the roadway will likely be closed to through traffic until 4pm-4:30pm, the decision to open the roadway to traffic will be determined by the Traffic Officer from Baltimore County Police Department.  If you are still loading up at the time the roadway is re-opened please be aware of oncoming vehicles and take appropriate precautions.

• Booth area is space only. Tents, tables and chairs are not provided. We recommend Party Party at (410) 893-3321 for assistance with equipment rentals. A tent is REQUIRED as the vendor area is on an open lot and temperatures/sun exposure can be extreme. Vendor spaces are on a paved street and are unlikely to be completely level. No staking is possible. Vendors shall bring appropriate materials to secure tents in case of windy conditions (i.e, weights, bricks, sand buckets). A limited number of booths have access to electricity for an additional $25 fee. WhisperQuiet generators are allowed to be used. Specifically, if you bring a generator that is disruptive to other vendors, you will be asked to turn it off.

• Vendors will be allowed entrance into the fair area beginning at 7AM on the day of the event. Set-up must be completed by 9:30am. Vendors will be directed to their spaces by event staff, and are expected to unload their equipment and materials and IMMEDIATELY remove their vehicle from the area. A vendor captain will be on hand to supervise your space while you park your vehicle. Vendors will be directed to a designated parking area nearby . Vendors will be entering the area from the east, travelling WEST ONLY on Ebenezer Road. A map will be provided with your space assignment.

• Security: Baltimore County Police will be present on the Fair Grounds throughout the day, but no additional security personnel is provided. 

• ONLY ONE EXHIBITOR/BUSINESS PER SPACE IS ALLOWED. The business that registers must be the business/individual who attends the event and participates in the event for the duration. Sharing of booths with another business or entity is NOT allowed. Any vendors who attempt this will be ejected from the event immediately.  Vendors may not move their assigned locations unless directed to do so by event staff. ANY vendor who packs up & leaves before 3PM will likely be banned from future events.

• Material cannot be distributed outside of your assigned booth space. DO NOT HAVE STAFF OR VOLUNTEERS CONGREGATING NEAR YOUR BOOTH SPACE. Under no circumstances can staff or volunteers impede the pedestrian walkway.

• Distribution of food or drink items, other than by food vendors is not allowed.

• No smoking or vaping is allowed at your booth. If you wish to smoke, please move away from the guest area and dispose of butts and debris properly.  

• Please be considerate of your vendor neighbors.  If you are hosting an activity/contest/giveaway, please be sure guests visiting your booth do not block neighboring booths. 

Violations of any of these rules will result in revocation of vendor privileges and you will be asked to leave

the grounds. You are responsible for the clean-up of your space. A dumpster is available near the school, on the west side near the food vendors-- for your convenience. Vendors who leave debris or trash behind will be billed $100.00 and may be prohibited from future participation.