Required Documentation:
First Option: The general registrar or designated general registrar staff may consolidate each early voting day's activity into one report or spreadsheet that will act as the locality's complete statement of ballot on demand ballots printed, void, and, if applicable, used in provisional voting during the entirety of early voting.
Second Option: The general registrar or designated general registrar staff may review and submit copies of all of the daily reconciliation forms from the election.
For either approach, two general registrar staff members or two members of the electoral board must review and sign an attestation statement to having reviewed and accounted for all print on demand ballots printed and that all ballot officer oaths and designated representative statements were collected. The report/spreadsheet along with the statement will be uploaded through this Formsite page.
Record Retention Reminder
Printer oaths are considered election materials and should follow the records retention requirements outlined by the Library of Virginia's Archival and Records Management Service Division by retaining these documents for two years after the applicable election.